Reputation is everything, what are you doing to protect yours?

Maintaining and running a safe event or business is a must for a number of reasons with providing a safe environment the primary goal.  Other reasons include litigation, health and safety obligations, financial and reputation. Incorporating country of origin legislative requirements and ISO 45001, the audit leaves no stone unturned in its examination and assessment ultimately providing additional confidence to you, your clients and sponsors alike.

This audit process is designed to not only examine a Safety Management System (SMS), it also tests the knowledge and understanding of the SMS by the person completing the audit. In the context of this audit, the word organisation, consistent with ISO, is deemed to apply to all genre of festivals, events and general businesses alike.

Completing an audit sends a clear message to everyone that you have gone the extra mile in the pursuit of safety. The audit is conducted in a pragmatic collaborative manner providing feedback, opportunity for improvement and guidance where required.

Our auditors unique operational experience extends across events, general business, industrial, outdoor instructing and counter threat operations guaranteeing a robust high integrity process that will withstand scrutiny from the highest levels.

Our clients extend into New Zealand, Australia, United Kingdom, America, Canada and Iceland, global reach, global recognition.

Stage One is a bench top audit and the mandatory requirement to achieve certification. Areas inclusive of medical, communications, contingency planning, disaster recovery and Health, Safety and Risk will be examined in detail with no stone left unturned in making a determination. Stage One is conducted remotely and generally all that you require.

However subject to organisation perimeters and the undertaking of any high risk activity, you may require a site visit which incurs additional cost.  You will be advised of this before commencing.

Organisations achieving Stage One are issued a Certification Mark clearly demonstrating excellence in safety management. Stage Two is optional allowing for a higher level to be achieved.

The audit process while exhaustive, is constructive with guidance provided for any areas requiring additional work in order to achieve certification.

Stage Two is conducted on site during operational running and confirms all system information provided in Stage One is being implemented on the ground. Incorporating interviews, observing operations and safe work practices.

Stage Three provides you with a dedicated safety manager for the duration, pack in/event/pack out. Bearing in mind that event builds are in essence construction zones, it’s not sufficient for a safety manager to be across event management and health, safety and risk alone, they must also be fully conversant with construction during those early stages.

Who benefits from the process?  

The organisation receives expert professional confirmation that best practice and compliance are achieved based on host country and International Standards satisfying any requirements under health, safety and risk legislation for independent external monitoring.

Sponsors also benefit from the extra level of confidence an audit provides around brand association. Adding an audit to sponsorship proposals will give you an edge in a highly competitive market.

This same benefit applies to host towns, cities and territorial authorities, usually the largest stakeholder, who are increasingly viewing ESA as a baseline requirement in their event application process. It allows you to streamline the decision making process while satisfying any requirements under health, safety and risk legislation. Additional protection for that all important economic benefit and positive media grab.

Warwick has worked on hundreds of events from community to world level, it is this broad experience base combined with formal training that places his credentials above reproach as a specialist in event risk and ideally positions him to protect your reputation.

Click here to view Audit license terms and conditions.

Frequently Asked Questions

Q: What entities can be audited?
A: The audit process is wholly applicable to festivals, events and all nature of general business operations. It is based upon country of operation legislative requirements and ISO 45001:2018 /ISO 31000:2009.

Q: How long will the audit take to complete?
A: We aim to complete each audit within two weeks of receiving a complete submission, time taken is wholly dependant on the quality of submission.

Q: Can I be audited in a shorter time?
A: Yes, we can complete in under two weeks, again, time taken to do so is dependent on the quality of your existing system, evidence provided and your availability to address any items requiring attention. An additional fee may be charged for express turnaround due to the fact we have to prioritise.

Q: Who will complete my audit?
A: Our auditors are fully certified Festival and event Executives issued by the International Festival and Event Association with broad hands on event experience across all genre.  This experience is augmented with the following credentials.
– Diploma Occupational Health and Safety Management
– Certified Lead Auditor Health and Safety
– Trainer and Assessor New Zealand Qualifications Authority                                                                                             – Land Search & Rescue /Cave Search & Rescue                                                                                                                            – Outdoor instructor qualifications and experience

Q: Is the audit process applicable to all festivals, events and business entities?
A: Yes, by incorporating ISO:45001 and ISO:31000 the audit can be applied to any genre of event or business anywhere in the world. The process incorporates international safety standards and those standards or legislation particular to the host country.

Q: How long will my audited status last?
A: In order to retain audit status, you must undergo a full audit every three years and a review in the years in between.

Q: What happens to the information I provide
A:  Your information is held by Safety Set Consulting, viewed by those auditors directly involved.

Q: What is my audit investment?
A: Stage One  cost is set at $1500 for full audit and $500 for annual reviews. Full audit is conducted year one, reviews years two and three at which time you return to full audit. The audit cycle ensures continuous improvement of safety systems and processes.
Stage Two and Three  are completed based on hours and disbursements.

Q: What if my current system does not meet the required standard?
A: Any shortfall or remedial work required is identified with clear examples of what is required to achieve the standard. We are conciliatory in our approach with the sole aim being to achieve a positive result. This is coupled with ongoing guidance during and beyond passing audit, contact us anytime for assistance.

Q: How do I know the same standard is being applied to everyone?
A: Our work is based upon recognised legislation and international standards ensuring conformity. Additionally our work is moderated by an external agency providing an extra layer of assurance.

Q: What do I receive once I pass audit?
A: You will receive a letter advising you have achieved the required level and a certificate of approved audit status. Both are provided in electronic form. You also receive our terms and conditions that govern the use of the audit logo. This allows you to display the logo for businesses purposes.

Note: Safety Set Consulting offers safety training and the Event Safe Audit Program as a service to the industry in the interest of encouraging and increasing the safety of all events. Audit certification signifies curriculum and/or safety process/component completion only. Safety Set Consulting does not represent or certify in any way the actual safety of any event and assumes no responsibility as to the safety of any event or attendee.